Instrument Search Results Fields and Controls (TPX)
After Running an Instrument Search, Instrument Search Results display with a variety of search manipulation and order options. These are described in the table below.
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Field/Control |
Description |
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Clicking this feature hides or displays the Search Parameters/Recent Activity panel. |
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Result Toolbar |
The Results Toolbar contains buttons to provide quick access to specific functions. For some functions, you must first click a checkbox(es) in results, then choose a function. For example, before clicking Retrieve Images, you must first choose the images to retrieve. |
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Clicking Retrieve Images or Retrieve and Print Images retrieves (and prints) chosen images. Before Retrieving Images you must first click Clicking |
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Add Search allows you to quickly add a search to the existing order. Clicking Add Search displays the property search page pre-filled with the existing order number, company, department, title unit, state, and county so you can quickly run a new property search and simultaneously add it to the order. Also see Adding a New Search to an Existing Order from Search Results for further information. |
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Clicking Print prints post-filtered and sorted search results (as displayed on-screen), and not associated images. Clicking
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Clicking Email allows you to e-mail your results and images using your local e-mail client. See E-Mailing Results and Images from Search Results for details. |
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Clicking Save allows you to save your results and images to your local drive or network location. See Saving Results and Images from Search Results for details. |
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Clicking Report Discrepancy displays the Discrepancy Report FormDiscrepancy Report Form for you to report document and posting errors.
Before Reporting a Discrepancy you must first click |
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The Shortcut Menus display the Filtering actions you can perform to results. Shortcut Menus display when you right-click a legal, doc ID, or name in an expanded or collapsed search result record. Shortcut Menu functions/actions are described below. |
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Create Property Search |
Choosing Create Property Search Runs a Property Search for the chosen legal. |
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Create Property Search All |
Choosing:
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Create Combo Search |
Choosing:
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Create Inst. Search |
Choosing Create Inst. Search Runs an Instrument Search for the chosen record. |
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Create Inst. Search (Next) |
Choosing Create Inst. Search (Next) searches the next (sequential) recorded document. |
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Create Inst. Search (Prior) |
Choosing Create Inst. Search (Prior) searches the previous (sequential) recorded document. |
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Create Inst. Search (Both) |
Choosing Create Inst. Search (Both) searches both the next and previous (sequential) recorded document. |
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Add Stamp |
Choose one of the below stamps to associated with the posting. Once selected, the icon of the stamp displays next to the
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Add a Comment |
Add one or more comments to display as part of remarks for a posting. |
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Showing Retrieved Results only displays records for which images were requested. |
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Showing this Name in Grantor displays only those records that contain the name you chose for the Party 1 column, and filters out remaining records. |
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Showing this Name in Grantee displays only those records that contain the name you chose for the Party 2 column, and filters out remaining records. |
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Showing all Records redisplays records that were hidden when Filtering Search Results. |
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Create Grantor/Grantee Search (Ind.) |
Choosing Create Grantor/Grantee Search (Ind.) displays the Create Name Search windowCreate Name Search window pre-populated (typed as an individual) with the name you chose, allowing you to run an individual name search from property search results. Using this feature, you can also Enter From and To Dates to filter results.
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Create Grantor/Grantee Search All (Ind.) |
Same as Create Grantor/Grantee Search (Ind.), but displays all of the names in that column for that record, allowing you to simultaneously run multiple Grantor/Grantee searches. |
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Create Grantor/Grantee Search (Bus.) |
Choosing Create Grantor/Grantee Search (Bus.) displays the Create Name Search windowCreate Name Search window pre-populated (typed as a business) with the name you chose, allowing you to run a business name search from property search results. Using this feature, you can also Enter From and To Dates to filter results.
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Create Grantor/Grantee Search All (Bus.) |
Same as Create Grantor/Grantee Search (Bus.), but displays all of the names in that column for that record, allowing you to simultaneously run multiple Grantor/Grantee searches. |
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Choosing Report Discrepancy displays the Discrepancy Report FormDiscrepancy Report Form for you to report document and posting errors.
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Results sort by default by Recording Date, newest to oldest. If the Group CI Records Preference is checked, the results still sort by Recording Date, newest to oldest, but with a secondary sort of grouped CI records sorting oldest to newest. Clicking column headers sorts search results. Clicking the header twice reverses the sort, as follows:
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# indicates the retrieval order, the order in which the instruments were retrieved from the system, and shows the total number of records returned. Clicking # in the column header sorts the results by retrieval sequence and reverse-retrieval sequence. |
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Click in one or more checkboxes (next to the instrument/record of interest) to initiate actions in the Results Toolbar. Clicking the checkbox in the column header checks all of the search instrument/records. |
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Plus/Minus |
By default, TPX displays records condensed. Clicking
Clicking |
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The document type displays document abbreviations for the type of document represented by the record. See Universal Document Type Codes for further details. Clicking Doc Type in the column header sorts results alphabetically and reverse-alphabetically. |
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The Rec Date is the recording date of the instrument. Clicking Rec Date in the column header sorts results chronologically and reverse-chronologically. |
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A number assigned to a particular instrument. Clicking this number displays the document's image in a separate QuickView window. Clicking Doc ID sorts results numerically in ascending and descending order. |
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CI (Coupling Indicators) |
Coupling indicators show the relationship between primary and secondary instruments. Clicking CI in the column header sorts each CI group numerically, and within each CI group, sorts oldest records to the top. Records that do not have a CI display after the CI record groups. Clicking CI in the column header twice sorts each CI group in a descending manner, and within each CI group, sorts oldest records to the top. Records that do not have a CI display after the CI record groups. |
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Lists grantor (or first party) names. Clicking Party 1 sorts results alphabetically and reverse-alphabetically by party name. When more than 10 names are present, the Display All Names link displays for you to select different names to search. Click Display All Names to display the All Names windowAll Names window. Select the names you want to search and click Create Name Search to run name searches for those names.
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Lists grantee (or second/other party) names. Clicking Party 2 sorts results alphabetically and reverse-alphabetically by party name. When more than 10 names are present, the Display All Names link displays for you to select different names to search. Click Display All Names to display the All Names windowAll Names window. Select the names you want to search and click Create Name Search to run name searches for those names.
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Additional information about the record, such as Address, SSN, Court Type, Case Number, and Reference Information. Clicking Remarks sorts results alphabetically and reverse-alphabetically. |
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Lists the legal identification number, which are identified differently depending upon the county in which they reside. Clicking Legal sorts by primary and secondary documents (where the primary is on the legal and the secondary is on the date). When more than 10 legals are present, the Display All Legals link displays for you to select different legals to search. Click Display All Legals to display the All Legals windowAll Legals window. Select the legals you want to search and click Create Property Search to run property searches for those legals.
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Results are grouped into pages when your search returns more than what can fit on a page (identified in Paging Threshold Search Preferences). Click:
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Click |
next to the instrument(s) of interest. Also see 
for Retrieve Images displays the Retrieve and Print Images option.
provides two choices:
displays all of the legals associated with the record pre-populated on the Property Search page, allowing you to adjust property search options prior to searching.
for the posting. Right-click the stamp on the posting and select .gif)
re-displays the condensed record, and clicking 
to go back one page.
to jump to a specific page.
to go to the next page.
to go to the last page.
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